Job Summary: As an Aaccounts Payable Staff you will process, code, and reconcile invoices and vendor statements while ensuring accurate, timely payments. The role investigates discrepancies, supports month-end close, reviews payment runs, and produces AP-related reports such as KPI, GRNI, and aging reports. It also involves responding to internal and external queries, maintaining procedure documentation, training junior staff, and improving processes.
Responsibilities
- Check, sort, code and match invoices
- Process non-PO invoices in accordance with the Delegation of Authority
- Monitor and reconcile vendor statements to ensure payments are up to date
- Research and resolve invoice discrepancies and issues
- Participate in month end closing
- Ensure data accuracy
- Perform other ad-hoc tasks defined by the direct leader or above
- Handle queries through email or phone (both external and internal customers)
- Review payment runs to ensure data accuracy
- Produce monthly reports (e.g. KPI, GRNI, AP Aging)
- Have a continuous follow up on aged items (e.g. GRNI, AP Aging)
- Provide trainings to Associate and Staff Accountants
- Ensure Desktop Procedure Documentation is up-to-date
- Recognize process deficiencies and suggest solutions
- Participate in projects as required
Qualifications:
- US Visa and valid Passport (Very Desirable)
- 1-3 years relevant experience
- Economics/Finance related Secondary Studies or Bachelor's Degree (or in progress) required, studies in Economics is an advantage
- Excellent verbal and written communication skills in English and any other language (as per required in role)
- Proficient in data entry and management
- Ability to build effective relationships with customers via phone
- Confident user of MS Office (Excel, Word, PowerPoint)
- Basic knowledge and experience using ERP systems (e.g. Oracle, SAP) is an advantage
- Good analytical, research and problem-solving skills with keen attention to detail
- Excellent team player
- Supportive attitude and good interpersonal skill set
- Ability to cope with process changes