In this dynamic role, you will coordinate cross-functional initiatives, support division leadership and business operations, manage high-level documentation and meetings, and collaborate with internal and external partners to keep critical projects moving forward. We are seeking a proactive, organized, resourceful professional with strong communication, project coordination, and administrative skills who thrives on managing priorities, meeting deadlines, and delivering quality results.
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
- Retirement Plans
- Alternative and/or Flexible Work Schedules
- Paid Leave and Holidays
- Health Premiums paid at 100% for Full-Time Employees
- On-the-Job Training
- Tuition Assistance Program
- Holistic Wellness Program with Leave Incentives
- Career Development and Advancement Opportunities
- Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Performs advanced professional, administrative and/or consultative work in support of various programs and projects. The Special Projects Coordinator performs a combination of consultative project management and administrative support duties, coordinating cross-functional initiatives, maintaining project documentation, organizing meetings and events, and assisting with day-to-day operational activities. Facilitates the planning, development, and implementation of objectives, guidelines, procedures, schedules, priorities and/or methods for achieving program or project goals. Performs work in support of the division management team and business operation functions. Work requires extensive contact with department management, external entities and other divisions. Employees at this level are virtually self-supervising and assume direct accountability for the work product.
Essential Duties:
- Represents the Department and participates on interagency groups, technical committees or special task force groups.
- Determines trends and prepares administrative reports, studies and specialized research projects.
- Develops and implements effective techniques for evaluating agency programs.
- Oversees planning, preparation and coordination of special meetings, workshops and conferences, including support of various boards.
- Researches and develops programs, projects, activities or procedures.
- Coordinates the physical routing of legal and bond transaction documents to management and the Commission.
- Manages the inventory of materials, supplies and office equipment (including IT/mobile equipment inventory).
- Prepares and verifies time sheets, vacation/sick leave forms, and other personnel forms for a Division Director and Section Directors.
- Assists division management to schedules and coordinates meetings; makes travel arrangements; completes travel expense accounts/vouchers and/or streamline operations.
- Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
- Develops contract requirements or specifications in support of programs or projects.Performs site visits to provide staff assistance or in support of various management issues.
- Prepares sensitive and high-level correspondence and administrative or technical reports. Includes coordinating submission of documents to the Commission Office by working with management, program staff, and related division to ensure deadlines are met.
- Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.
- Serves as safety officer, hazardous materials monitor and/or public affairs officer.
- Performs other job responsibilities as assigned.
Minimum Qualifications:
Education:
Bachelor's Degree in business administration, public administration, or a related discipline. Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications
Experience:
4 years of experience in business analysis, project or program administration, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:
Valid driver’s license. This position requires driving a state vehicle.
Competencies:
Considerable knowledge of:
- Applicable analysis methodologies
- Program/project planning, development, and management methodologies
- Human resources management policies and practices
- Modeling principles and practices
- Management Information Systems
- Budgeting methods and procedures
- Applicable laws, rules, and regulations
- Investigative practices and procedures
Proficient skill in:
- Establishing plans and setting objectives and goals that support overall business strategy/results; anticipating and adjusting for problems/roadblocks
- Developing, interpreting, and implementing policies, procedures, and technical information
- Speaking to present images and ideas in a clear, concise, organized, and interesting manner to optimize audience understanding and keep the group focused
- Facilitating groups using effective communications methods; contributing to and guiding groups in defining objectives, staying on task and reaching consensus; soliciting participation, challenging ideas and summarizing accomplishments and planned actions
- Research and analysis methodologies
- Analyzing, organizing, and communicating business and technical data
- Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
- Evaluating technical and financial information
- Maintaining effective working relationships with others
- Meeting deadlines
- Prioritizing and organizing work assignments
- Preparing and maintaining confidential and sensitive records, files, and reports
- Preparing technical/statistical reports
- Using computers, applicable programs, applications, and systems
- Maintaining a safe working environment
- Ability to communicate effectively
Other Attributes:
- Initiates and supports quality management activities and performance management measures to provide the highest quality products and services that meet the needs and requirements of internal and external customers
- Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions:
- Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
- Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
- Sitting/Standing-prolonged periods of time
- Talking-expressing or exchanging ideas by spoken words
- Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please read the Standard Conditions of Employment (TxDOT) for all positions.
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
Click on the appropriate occupational category to view the MOS codes.
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.