Position Overview:
As a Fleet Operations Supervisor, you are responsible for overseeing the administrative, compliance, training, fuel operations, and operational support functions of the Fleet Maintenance Department. This position is responsible for ensuring shop operations remain compliant, organized, and efficient through effective management of fleet systems, fuel operations, training programs, safety initiatives, reporting, and regulatory requirements. This role requires strong leadership, organizational skills, attention to detail, and a commitment to safety and continuous improvement.
Responsibilities:
Directly supervise Fuelers within the Fleet Maintenance Department
Schedule and coordinate daily fueling operations to ensure equipment is fueled and available for service
Monitor fuel inventory levels and coordinate fuel deliveries as needed
Manage fuel tank key card access, issuance, and accountability
Ensure Fuelers comply with all safety procedures, environmental regulations, and company policies
Conduct coaching, performance evaluations, and corrective action as needed
Monitor attendance, productivity, and work quality of Fuel Team associates
Investigate and resolve fuel-related discrepancies and operational concerns
Coordinate and manage shop inspections to ensure compliance with OSHA regulations and company safety standards
Monitor shop equipment inspections, maintenance schedules, and regulatory requirements
Maintain compliance documentation and required records
Coordinate training, certifications, and compliance requirements for Fleet Maintenance associates
Maintain training records and monitor completion of required programs
Coordinate onboarding and orientation activities for new Fleet Maintenance associates
Serve as the department administrator for Samsara and other fleet maintenance technology platforms
Administer PrePass and related fleet systems as required
Coordinate diagnostic software updates and vendor-supported maintenance systems
Generate and review exception reporting through JD Power and other maintenance-related systems
Review repair and maintenance estimates for completeness and accuracy
Prepare reports related to compliance, training, fuel usage, shop performance, and operational metrics
Maintain department records, documentation, and vendor information
Partner with Fleet leadership, technicians, vendors, and internal departments to improve shop efficiency and compliance
Promote a culture of safety, accountability, teamwork, and continuous improvement
Perform other duties as assigned by leadership
Environment:
Office and Fleet Maintenance shop environment
Exposure to varying temperatures, noise levels, moving equipment, and outdoor conditions
Frequent interaction with technicians, Fuelers, vendors, and operational leadership
Schedule:
Monday – Friday 8:00 am – 5:00 pm
Flexibility to work various or additional shifts, as needed including evenings, weekends, and holidays
Compensation:
$62,000 - $85,000 annually
Experience:
Preferred: Associate degree in Business, Fleet Management, Automotive Technology, or relevant experience preferred.
Preferred: Minimum of three years (3) of experience in fleet maintenance, transportation, compliance, or related field
Preferred: Previous supervisory or leadership experience preferred
Preferred: Proficiency in English (written and verbal) to effectively communicate with associates and leadership
Required: Valid driver's license
Skills:
Safety Culture: Maintain and promote a strong safety culture while ensuring compliance with OSHA regulations, company policies, and environmental requirements
Leadership: Ability to supervise, coach, develop, and hold associates accountable while fostering teamwork and engagement
Communication Skills: Ability to communicate clearly and effectively with technicians, vendors, associates, and leadership
Organizational Skills: Ability to prioritize multiple responsibilities, manage deadlines, and maintain accurate records
Analytical Skills: Ability to review reports, identify trends, investigate discrepancies, and implement corrective actions
Technology Skills: Proficient in Microsoft Office applications and fleet management systems.
Problem Solving: Ability to identify operational challenges and implement practical solutions that improve efficiency and compliance
Quality and Accountability: Maintain high standards of accuracy, professionalism, and operational excellence