- Perform responsibilities related to maintenance/reconciliation of the Principal’s and Campus’ P cards, and Activity fund, including entering receipts, writing checks, balancing bank statements, counting money, and preparing bank deposits for daily pickup
- Perform responsibilities related to ordering materials, including inputting orders, following up on the status of orders, receiving goods, inputting receipts or deductions, and filing order documents
- Travel to the administrative building to pick up or deliver documents/materials
- Maintain communication with central administration departments
- Safeguard district’s assets adhering to established policies and procedures (Board of Control, Cash Handling, Activity Fund, Cash Pick up, etc.)
- Maintain current and accurate accounting-related records
- Answer office telephones
- Prepare documents for presentation to and serve as a member of the Activity Fund Board of Control
- Maintain and monitor Procurement Card transactions
- Meet with and train Procurement cardholders and Activity Fund Sponsors
- Oversee the preparation of fundraiser forms, Activity Fund P1-c’s, vendor set-up accounts, and other documents related to the Activity Fund accounts
- Performs backup duties, as assigned by the Principal, during short-term absences of the Office Manager
- Performs all other tasks and duties as assigned
- Regular and punctual attendance at the worksite is required for this position
WORK ENVIRONMENT:
The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment /alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.
Accredited High School Diploma or equivalent (U.S.A. equivalency); plus administrative technical training
- Three years of office-related experience in cash handling/ accounting/bookkeeping
- Basic understanding of bookkeeping/accounting systems for revenue, expenses, and general job costing
- Basic understanding of the DISD budget cycle and line codes
- Travel to the administrative building to pick up or deliver documents/materials
- Maintain communication with central administration departments
- Demonstrated keyboarding and/or ten-key calculator skills, with proficient knowledge of personal computers and software applications related to the job to support record keeping, accounting procedures, and reports. (MS-Office Excel, Word, Oracle, etc.)
- Demonstrated flexibility to cope with the challenges of a rapidly changing world
- Demonstrated willingness to remain current with the latest developments in the profession