Job Title: Administrative Associate
Location: Redwood City, CA
Duration: 4 months
Pay Rate: $30/hr - $33.1/hr (DOE)

Duties include:

Financial preparer support
- Process a variety of complex financial transactions (expense reports, invoices, purchase orders, department credit card transactions); produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. Maintain records and tracking of payments to vendors/usage of retainers.
Executive/office scheduling support
- Plan and schedule calendar(s) for executive staff with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Also perform duties associated with office-wide scheduling with clients across entities.
General office support
- Respond to inquiries and determine and take appropriate action as required. Perform office duties including, but not limited to, handling of incoming and outgoing mail, issuing memos and reports, managing access to digital and paper files, and monitoring and ordering office supplies.
- Coordinate and monitor routine maintenance services completion.

Requirements:

Four years of administrative experience, or combination of education and relevant experience.
High school diploma required
Financial transactions experience (processing transactions related to POs, expense reimbursements)
Complex meeting scheduling.