• Provides a complete secretarial service for the area co-ordinator and area cleasing officer at regional depots.
• Responsible for screening all telephone enquiries, redirecting, taking messages, answering queries and managing the computerised telephone network management system.
• Receiving all visitors including Councillors, Customers, Suppliers and members of the public.
• Organises both internal and external meetings and taking minutes and follow up on agreed items.
• Maintaining a diary of booking for the conference rooms.
• Maintains electronic, confidential and hard copy filing system of staffrecords, contracts, correspondence and master copies.
• Controlling and issuing of stationery and petty cash
Competencies:
• Written communication.
• Oral communication.
• Attention to detail.
• Organisational awareness.
• Problem solving.
• Use of technology.
• Data processing & analysis.
• Service delivery orientation.
• Client orientation and customer focus.
• Action orientation.
• Cognitive ability.