Join our team and play a key role in managing and overseeing contracts that support critical transportation operations. In this position, you will develop, analyze, review, and administer contracts while ensuring compliance with applicable laws, regulations, and agency policies. You'll collaborate extensively with division and district stakeholders, building strong partnerships and serving as a trusted resource throughout the contract lifecycle.
This role offers the opportunity to work independently, manage diverse and meaningful assignments, and contribute to projects that have a direct impact on agency success. Ideal candidates will enjoy problem-solving, navigating complex contractual matters, and driving continuous improvement in contract administration processes
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
- Retirement Plans
- Alternative and/or Flexible Work Schedules
- Paid Leave and Holidays
- Health Premiums paid at 100% for Full-Time Employees
- On-the-Job Training
- Tuition Assistance Program
- Holistic Wellness Program with Leave Incentives
- Career Development and Advancement Opportunities
- Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Contract Specialist I and II
Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties:
Contract Specialist I
- Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.
- Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management system.
- Assists in reviewing compliance of minority participation goals in consultant contracts.
- Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
- Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes
solutions. - Ensures contracts are payable and meet all legal requirements.
- Executes agreements and contracts.
- Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
- Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information
- Management System (FIMS) and Budget Monitoring System.
- Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
- Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
- Serves on project, partnering or quality management teams.
Contract Specialist II - All Contract Specialist I duties, plus
- Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
- Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
- Reviews compliance of minority participation goals in consultant contracts.
Minimum Qualifications:
Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Experience:
Contract Specialist I
1 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist II
2 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:
May require certification as Certified Texas Contract Manager (CTCM) and/or Certified Texas Contract Developer (CTCD). If the candidate does not possess the certification at the time of hire, they will be required to complete it after hire.
Competencies:
Considerable knowledge of
- Applicable computer operating systems and relevant applications
- Auditing and investigative methods, practices and procedure
- Generally accepted accounting principles, procedures, and terminology
- Contract development and oversight
- Contract negotiation, development and management methods
- Contract writing and specifications
- Contract administration/management systems
- Contract record-keeping
- Contract billing procedures
- Applicable laws, rules, and regulations
- Legal terminology
Proficient skill in:
- Scheduling work assignments
- Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
- Maintaining effective working relationships with others
- Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
- Collecting, sorting and compiling data
- Evaluating products, equipment and material
- Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
- Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
- Prioritizing and organizing work assignments
- Using standard office equipment
- Using computers, applicable programs, applications, and systems
Other Attributes
- Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions:
- Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
- Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
- Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
- Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information