Seeking a full-time Administrative Assistant I to support our Building Operations department at Mountain View Regional Medical Center, located at 4311 E Lohman Ave, Las Cruces, NM.
Day Shift: Monday through Friday during normal business hours. No weekends or holidays.
We know it's not just about finding a job. It's about finding a place where you are respected, valued, and where your work is purposeful and fulfilling. A place where your talent is recognized, professional development is encouraged and career advancement is possible.
What we Offer:
Competitive Pay
Medical, Dental, Vision, and Life Insurance
Generous Paid Time Off (PTO)
Extended Illness Bank (EIB)
Matching 401(k)
Opportunities for Career Advancement
Rewards & Recognition Programs
Exclusive Discounts and Perks
Job Summary
The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders within the facility. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office.
Essential Functions
- Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality.
- Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports.
- Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors.
- Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports.
- Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism.
- Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items.
- Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.
- Assists in drafting and distributing nursing department and safety manual policies and procedures as directed.
- Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance.
- Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures.
- Performs other duties as assigned.
- Maintains regular and reliable attendance.
- Complies with all policies and standards.
Qualifications
- Associate Degree or coursework in Business Administration or a related field preferred
- 0-2 years of clerical or administrative experience required
Knowledge, Skills and Abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Strong organizational and time management skills with attention to detail.
- Excellent verbal and written communication skills, including grammar and proofreading.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders.
- Ability to handle sensitive and confidential information with discretion.