The University of Tennessee Knoxville, Public Safety, Department of Environmental Health and Safety, invites applicants to apply for the position of Business Manager. This position will be expected to provide complex accounting/budgeting support for the department. Additionally, the position manages and has approval authority over business, financial, budget, and other administrative functions within the Departments of Environmental Health and Safety (EHS) and Office of Emergency Management (OEM) at the University of Tennessee, Knoxville. "Department" below refers to the Departments of EHS and OEM. This position assures policy, procedure, and legal compliance in financial, human resource, and contract operations. Position manages and oversees all business operations within the unit and creates internal systems for improving process efficiency and effectiveness. This position supervises two non-exempt Administrative positions.
The job duties include, but are not limited to:
Financial
Department budget development, preparation, management, and reconciliation
Manages accounts and financial functions for the EHS & OEM departments
Manages recharge center, recoveries, and supplemental budget requests
Analyzes, evaluates, and reconciles the general ledgers, revenues, expenditures, budget reports, and balances
Coordinates the compilation and preparation of operational and financial reports and analyses that summarize progress, challenges, and appropriate recommendations
Reconciles monthly ledgers and prepares financial reports
Manages the procurement card reconciliations
Prepares, controls, justifies, analyzes, and interprets department budgets for the EHS program leaders
Review, reconcile, and act as payroll approver proxy for electronic timesheets
Departmental Operations
Manages the daily business operations of a department, accounts receivable, accounts payable, procurement and human resources
Serves as a resource and advisor of campus administrative procedures and UTSA policy for department leadership (Director; Assistant Director; Program Leaders; supervisors)
Develops internal procedures and guidelines for department for continuous improvement
Participates in the creation and implementation of short- and long-range business goals that support the departmental mission
Acts as liaison with all levels of administration, faculty, and external constituents to coordinate departmental business, accomplish goals, and facilitate the resolution of concerns
Supervises, trains, and/or mentors staff including onboarding new personnel for timesheets and personnel actions
Performs procurement management tasks for department to include contracts management and purchases
Human Resource Management
Develops or supports development of position descriptions, job advertisements and salary research
Assists in coordinating all hiring actions including scheduling of interviews and interview support actions
Primary liaison between HR and EHS for topical issues
Develops annual professional development plans with direct report
Attends and participates in required educational programs and staff meetings
Conducts other related tasks, requests, and duties as assigned
Provides work direction, supervises, and evaluates performance of the non-exempt Administrative positions; may also supervise student workers as needed
Performs other related HR duties as assigned
Contract and General Office Management
Directs the creation of requisitions/contracts for memberships and subscriptions as well as service contracts for the department
Ensure contracts and managed accounts follow the appropriate review process per policy and procedures
Ensure all departmental purchases meet campus procedures, UT policies, and documentation requirements
Performs inventory and assets management functions
Required Qualifications:
Education: Bachelor’s degree in a relevant field or an equivalent combination of education, training, and experience.
Experience
Four years of relevant, progressively responsible experience in any, all or combination of financial, administrative, human resources and/or operations
Experience in budget development, and management
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.
Preferred Qualifications:
Supervisory experience preferred
Minimum of 2-5 years working in a university environment
Technical training on Oracle platform, payroll/personnel system and Taleo
WORK SCHEDULE: Monday-Friday, with occasional overnight travel.
WORK LOCATION: Knoxville