Administrative Assistant

(CDD 2 MONTHS - renewable)

As part of the temporary reinforcement of our Education Team, ILA is seeking an Administrative Assistant to support the day-to-day administration and coordination of its training activities.

1 YOUR ROLE

As Administrative Assistant, you will play a key role in the smooth delivery of ILA's training and certification programmes. Working closely with the Education Team, you will help ensure an excellent experience for participants, faculty members and partners while supporting the day-to-day administration of our learning activities.

2 KEY RESPONSIBILITIES

Support the day-to-day management and administration of ILA's training and certification programmes.
Manage participant registrations and maintain accurate records in our systems.
Prepare training materials, presentations, attendance records, certificates and supporting
documentation.
Provide general administrative support to the Education Team and contribute to continuous
improvement initiatives.

3 YOUR PROFILE

You are a proactive team player with a positive mindset and a genuine commitment to delivering excellent service.

You bring:

• Strong organisational skills and the ability to manage multiple assignments and deadlines
simultaneously.
• A hands-on, solution-oriented approach with strong attention to detail.
• Excellent command of Microsoft Office tools, particularly Word, PowerPoint, Excel and SharePoint.
• Fluency in English, written and spoken.
• Knowledge of French or other languages would be considered an asset.
• Relevant experience in an administrative support role; previous experience within a training or educational institution, membership organisation, association, or professional services environment would be a distinct advantage.

4 WHY JOIN ILA?

Joining ILA means becoming part of a passionate and committed team dedicated to promoting better governance and supporting the development of Luxembourg's governance community.

We offer:

• A stimulating and purpose-driven working environment.
• The opportunity to work with directors, executives and governance professionals from diverse sectors.
• A collaborative and supportive team culture.
• A varied role with exposure to a wide range of stakeholders and activities.
• Opportunities to learn, contribute and grow within a respected and influential organisation.

5 INTERESTED?

Please send your CV and cover letter to apply@ila.lu and tell us why you would like to join the ILA team.

Deadline for applications: 18/10/2026

ILA is committed to fostering an inclusive and respectful workplace and welcomes applications from candidates with diverse backgrounds and experiences.