Key Result Areas:
- Carry out daily administrative operations to ensure effective reporting, smooth information flow, and efficient office management.
- Assist in implementing office activities and projects through administrative, logistical, and communication support.
- Assist in coordinating planning activities and maintaining records to support alignment with departmental objectives and priorities.
- Assist in tracking budget-related activities, expenditures, and financial documentation to support effective resource management.
- Prepare and draft routine reports, presentations, and other documentation as required to support management and operational needs.
- Assist in procurement and purchasing activities by coordinating requests, maintaining records, monitoring deliveries, and liaising with vendors and stakeholders.
- Inspect document management processes to ensure records are accurately filed, updated, controlled, and accessible.
- Carry out personnel-related administrative requirements with QF HR, including documentation and follow-up, to support the Office’s operational needs.
- Other reasonable tasks as assigned by supervisor.
Minimum Knowledge, Skills & Experience:
- Bachelor’s degree in relevant discipline i.e., Business Administration & 2-5 years of relevant full-time work experience.
- Additional relevant professional qualifications (i.e., Business Analysis, Project Management etc.) are preferred.
- International experience, preferably in the Middle East and knowledge of QF are an added advantage.
- Strong interpersonal skills and ability to develop and manage productive working relationships in a multicultural environment with sensitivity and respect for diversity.
- Good analytical skills, both quantitative and qualitative.
- Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage.
- Proficiency in MS Office applications.