Join our team as a Part-Time Administrative Assistant and play a key role in creating a welcoming and professional experience for employees, customers, and visitors. As the first point of contact for our office, you will manage incoming phone calls, provide outstanding customer service, assist with a variety of administrative responsibilities, and support team members across multiple departments. This position is ideal for someone who thrives in a people-focused environment, demonstrates strong organizational skills, and enjoys contributing wherever help is needed.
Important: As part of the selection process, candidates will be required to complete a simulation designed to evaluate practical application of concepts relevant to the role.
This is a part - time position.
• Administrative Assistant I (A13) $17,869.50 - $26,194.00/yearly
Work Schedule:
Wednesday 12pm-5pm
Thursday 8am - 5pm
Friday 8am - 5pm
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties:
- Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
- Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
- Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
- Maintains records and inventories of materials, supplies and equipment.
- Prepares and distributes correspondence.
- Receives, sorts, opens, evaluates content, and distributes mail.
- Enters and retrieves data on a computer.
- Researches and compiles information for reports or inquiries.
- Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
- Runs queries and reports in a variety of applications/systems
- Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
- Processes receipts and invoices for payment.
- Delivers and picks up confidential or time sensitive mail/correspondence.
- Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
- Performs other job responsibilities as assigned.
Minimum Qualifications:
Education:
High School Grad or Equivalent in general education.
Experience:
No experience required. (Experience can be satisfied by full time or prorated part time equivalent).
Licenses and Certifications:
Valid driver’s license. This position requires driving a state vehicle.
Competencies:
- Automated record-keeping methods
- Applicable computer systems and applications
- Maintaining effective working relationships with others
- Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record
- Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
- Preparing and maintaining confidential and sensitive records, files, and reports
- Using computers, applicable programs, applications, and systems
- Maintaining a safe and effective working relationship with others
- Maintaining a safe working environment
- Communicate effectively
- Follow verbal and written instructions
- Protects sensitive and confidential information
Physical Requirements and Working Conditions:
- Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
- Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
- Sitting - prolonged periods of time
- Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
- Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please read the Standard Conditions of Employment (TxDOT) for all positions.
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
Click on the appropriate occupational category to view the MOS codes.
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Additional Applicant Information for applicants