Location: Hybrid in Lowell, MA (On-site Mon-Wed)
Pay: $35-$40/hr depending on experience
Duration: 6-month initial contract, possibility of extension or conversion depending on LOA coverage and business needs at the time
Hours: 8am-5pm EST (1 hr lunch) - Subject to change around events
The Planet Group is looking for an Event Specialist to join our client, a market-leading technology company that's transforming how organizations engage and empower their workforce.
Event Specialist Responsibilities:
- Work independently with guidance and direction from the Manager, Events.
- Serve as a primary planner for domestic events for up to 50 attendees, managing various aspects of these events from start to finish- this could include, but not limited to:
- Serve as main point of contact between primary event contact and other internal teams involved in planning the events
- Conduct pre- and post-event meetings as required to review/communicate group needs and feedback.
- Work with internal teams (i.e. creative, sales, AV etc.) to plan and execute various pre-event, onsite, and post-event logistics
- Manage event budgets to maximize savings that align with event goals. Maintain event-specific budget and reconcile all transactions accordingly
- Manage aspects of food and beverage, audio-visual, wired/wireless connectivity, and all other logistics necessary for a successful meeting
- Create and manage attendee list, registration, and hotel rooming lists
- Manage group room blocks and meeting spaces
- Responsible for coordinating all event related communications
- Collaboration with multiple team members, as all pieces of the meeting will touch upon each other
- Manage relationships with external event vendors - including contracts and invoices
- Interact with other teams to obtain feedback on quality and service levels
- Clearly communicate and explain detailed information to management, staff, vendors, and stakeholders.
- Perform all job responsibilities with adherence to company standards, policies, and procedures.
- Additional tasks may apply.
- 2+ years of experience managing events of varying sizes, complexity, and impact
- Bachelor's Degree or equivalent work experience
- Experience with various software programs preferred, such as Microsoft Office, Concur, and Cvent
- Strong written and verbal communication skills
- Strong project management skills, analytical ability, both creative and strategic thinking
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Ability to balance and negotiate event needs and demands
- Demonstrated capacity to achieve high-performance goals and meet deadlines in a fast-paced environment
- Ideal candidate will be a self-starter, highly resourceful team-player, with the ability to be extremely effective and who is comfortable working in teams and independently