- Pay: $28-33.06/hr depending on experience (W2 and benefit options)
- Duration: 1 year; potential to extend/ convert
- Location: Onsite in Worcester, MA
- Support leaders, teams, and site operations through internal communications management and administrative assistant responsibilities
- Ensure leaders remain organized, prepared, and focused; strengthens employee engagement through clear, compelling content; and provides coordinated operational support that enables scientists and business partners to advance medicines for patients
- Provide advanced administrative support to Senior site leaders or equivalent, with backup support as needed; manage priorities, calendars, email, action items, and correspondence
- Maintain complex calendars across time zones; coordinate meetings; arrange domestic and international travel; proactively resolve scheduling conflicts; and remain available after core business hours for travel emergencies
- Handle confidential and business-sensitive information with professionalism and discretion; coordinate departmental files in accordance with corporate and legal requirements
- Coordinate cross-functional priorities with other administrative assistants and provide general leadership-team support, including special projects and communications
- Use Microsoft Office Suite, corporate travel and expense tools, and other business systems to prepare expense reports, manage invoices, coordinate supplies and shipments, and support meeting planning
- Support onboarding and office setup for employees and contractors; provide support to maintain seating locations, email distribution lists, departmental meetings, visitor support, limited catering, and other site needs
- Maintain department SharePoint and Teams sites; support Teams/Zoom, video conference, webcast, and remote-meeting logistics
- Leverage AI-enabled tools and digital productivity solutions to improve efficiency, streamline administrative processes, and enhance productivity
- Work with BGM department scientists to develop, create, publish, and distribute engaging internal communications, including newsletters, webcasts, videos, presentations, SharePoint pages, department-meeting materials, and communications for special events
- Partner with BGM leaders and Sr. Administrative Assistant to translate strategic objectives into communication plans, campaigns, employee-engagement tactics, and quarterly content
- Develop story content, conduct research, write employee features aligned to strategic initiatives, and launch or enhance communication channels such as Microsoft Teams and SharePoint
- Track, manage, and execute internal communication campaigns; design and manage content for internal communications portals
- Collaborate with cross-functional stakeholders and internal/external creative talent to produce multimedia content and ensure consistent, cohesive messaging and branding
- Assist with planning and execution of internal and external events, including monthly department meetings and other special events
- Associate's degree or equivalent relevant experience, plus demonstrated experience providing advanced administrative support to senior leaders is required
- Bachelor's degree in Communications, Public Relations, Journalism, Marketing, or a related field is preferred
- 2-5 years of professional communications experience demonstrating strong project and content management skills
- Experience managing complex executive calendars, travel, meetings, and multiple concurrent priorities with general direction
- Excellent written and verbal communication skills and meticulous attention to detail
- Proficiency in Microsoft Office 365, SharePoint, Teams, corporate travel and expense tools, social media platforms, and other digital business tools
- Basic to intermediate graphic design or video-production skills and basic to intermediate project-management skills
- Demonstrated professionalism, discretion, accountability, sound judgment, and ability to safeguard confidential information
- Comfort using AI-enabled tools and technology to support daily work processes
- Experience in a fast-paced corporate environment and/or the pharmaceutical or biopharmaceutical industry
- Experience with project coordination, event planning, internal communications, and employee-engagement programs
- Familiarity with SharePoint and Microsoft tools. Experience with PowerBI, Smartsheet would be beneficial
- Interest and demonstrated ability in applying AI, automation, and digital productivity solutions to improve operational effectiveness
- Exceptional organization, prioritization, problem-solving, attention to detail, judgment, and follow-through
- Ability to work independently, meet tight deadlines, and adapt quickly while managing competing executive, operational, and communications priorities
- Outstanding interpersonal skills; collaborative mindset; ability to build trusted relationships and work effectively across organizational levels
- Fast learner who is naturally curious, results-oriented, resourceful, and committed to team success
- Learning mindset to adapt to new technologies and software is a plus