Executive Assistant

Executive Assistant – Job Description

Position: Executive Assistant

Employment Type: Full-Time

Experience: 1–3 Years

Location: Hyderabad

Job Summary

We are looking for a proactive, organised, and responsible Executive Assistant to provide administrative and operational support to senior management. The ideal candidate should have excellent communication, coordination, time-management, and follow-up skills.

Key Responsibilities

• Manage the executive’s calendar, meetings, appointments, and daily schedule.


• Handle emails, calls, messages, and correspondence professionally.


• Coordinate with internal teams, clients, vendors, and external stakeholders.


• Schedule meetings and prepare agendas, presentations, reports, and documents.


• Maintain confidential documents, records, and important information.


• Assist the team with resume screening and shortlisting candidates based on job requirements.


• Coordinate interview scheduling and candidate communication as required.


• Support the employee onboarding process, including documentation and coordination with new joiners.


• Track assigned tasks, deadlines, and follow-ups to ensure timely completion.


• Assist with travel arrangements, meetings, events, and other official requirements.


• Coordinate and follow up with different departments on behalf of management.


• Prepare daily/weekly updates and reports as required.


• Support management in day-to-day administrative and operational activities.


• Handle urgent and ad-hoc tasks efficiently.


• Maintain professionalism and confidentiality at all times.

Requirements

• Bachelor’s degree in any discipline.


• 1–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.


• Excellent written and verbal communication skills.


• Strong organisational and time-management skills.


• Good knowledge of MS Office / Google Workspace.


• Strong follow-up, coordination, and problem-solving abilities.


• Ability to manage multiple tasks and work under deadlines.


• High level of confidentiality and professionalism.


• Should be proactive, presentable, dependable, and detail-oriented.

Preferred Skills

• Good interpersonal and relationship-management skills.


• Ability to anticipate requirements and take initiative.


• Strong attention to detail.


• Ability to work independently with minimal supervision.


• Flexible and adaptable to changing priorities.


• Professional approach when interacting with senior management and stakeholders.