- Provide general administrative and clerical support including mailing, scanning, faxing and copying to management;
- Maintain electronic and hard copy filing system;
- Open, sort and distribute incoming correspondence;
- Perform data entry and scan documents and assist in archiving operational reports;
- Consolidate the support document for O&M monthly report eg. Utility bills, Consumable expenses, Monthly/annual expenses, Performance guarantee, Warranty claims;
- Assist in resolving any administrative problems;
- Answer calls from customer and suppliers regarding their inquiries and concerns;
- Prepare and modify documents including correspondence, reports, draft, memos and emails;
- Schedule and coordinate meetings, appointments and travel arrangements for the O&M team
- Maintain office supplies for plant site;
- Coordinate with O&M contractor with regard to consumables at plant site;
- Maintain and manage computer network and ensure appropriate back-up and storage of computer files in coordination with IT;
- Responsible for operations and maintenance of office equipment; arrange for repairs when necessary; recommends new or additional office equipment as appropriate. Source new vendors when necessary;
- Custodian for library documentation assembly and archiving which include classifying technical articles and submission related to technology development;
- Maintain Technical standard listing;
- Track white papers/publications;
- Maintain internal technology database;
- Manage the flow of documentation within the organization
- Maintain confidentiality regarding sensitive documents
- Upkeep of quality records of recommended supplier, contractor, sub-contractor;
- Assist in benchmark data collection from EPC/OM, BOQ – material price standard, BOM – Bill of material / site specific; and
- Perform other tasks as may be assigned
Are you ready to engineer a greener future?