Administrative Assistant

Job Title: Administrative Assistant

Job Description

This role provides comprehensive administrative support to ensure the smooth and efficient operation of the office. You will handle a wide range of clerical and organisational tasks, including managing communications, maintaining records, preparing documents, and supporting day-to-day office activities. The position requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities independently.

Responsibilities

• Answer incoming phone calls and respond to emails in a professional and courteous manner.
• Enter work orders accurately and maintain up-to-date records in management systems.
• Perform general office duties, including ordering supplies and monitoring stock levels.
• Support basic bookkeeping activities as required.
• Prepare invoices, reports, memos, letters, financial statements, and other business documents with a high level of accuracy.
• File and retrieve corporate documents, records, and reports in an organised and timely manner.
• Open, sort, and distribute incoming correspondence, including post, faxes, and emails.
• Prepare clear and timely responses to correspondence containing routine enquiries.
• Provide general administrative support to the team and contribute to the efficient running of the office.
• Deliver a high standard of customer service in all interactions with internal and external stakeholders.

Essential Skills

• 2–4 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office applications.
• Strong organisational skills with excellent attention to detail.
• Ability to manage multiple priorities and maintain accurate, timely work.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Customer service skills with a professional telephone and email manner.
• High school diploma or GED.

Additional Skills & Qualifications

• Experience supporting inbound calls in a professional office environment.
• administrator or office support functions.
• Comfort working with management and record-keeping systems.
• Ability to adapt to changing priorities and office needs.
• Proactive and reliable approach to completing tasks and meeting deadlines.

Why Work Here?

You will join a professional environment that values reliability, accuracy, and strong organisational skills. The role offers the opportunity to progress from a temporary assignment to a permanent position, providing longer-term career stability. You will receive the tools needed to perform your role effectively, including a laptop, and you will benefit from a structured weekday schedule that supports work–life balance.

Work Environment

This is a fully on-site role based at a professional office location in Miami, Florida, operating Monday to Friday from 8:00 a.m. to 5:00 p.m. You will work in a structured office setting using standard business technologies, including a laptop and Microsoft Office applications. The environment is focused on efficient, accurate administrative support and regular interaction via phone and email during standard business hours.

This is a Contract to Hire position based out of Miami, FL.

The pay range for this position is $22.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Miami,FL.

This position is anticipated to close on Sep 14, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.