About Us
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.
At Visa, you'll have the opportunity to create impact at scale — tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world.
Join Visa and do work that matters – to you, to your community, and to the world. Progress starts with you.
Job Description
Executive Assistant Support (Country Manager – ~70%)
- Manage the Country Manager’s complex calendar, anticipating priorities and resolving conflicts proactively.
- Coordinate end-to-end travel arrangements, ensuring efficiency and compliance with Visa policies.
- Prepare and submit accurate and timely expense reports.
- Provide proactive administrative and operational support to enable focus on strategic priorities.
- Coordinate client meetings, visits, and internal/external engagements.
- Organize senior management visits, including agendas, logistics, accommodation, dinners, and activities.
- Support the organization of Town Halls, leadership meetings, Visa Talks, and offsites.
- Assist with presentations and materials (PowerPoint, Excel, Word).
- Provide ad hoc support to the Regional Managing Director when required.
- Collaborate with Office Management on initiatives such as client mailings or engagement activities.
Office Management & Administrative Support (~30%)
- Act as a key point of contact at reception, ensuring a professional and welcoming environment for clients, employees, and visitors.
- Support office operations, including:
- Meeting room setup and coordination
- Kitchen, supplies, and shared spaces maintenance
- Coordination with vendors and building management
- Manage office access processes:
- Badges and security coordination
- Visitor registration (SPLAN system) and compliance with policies
- Support internal and external events:
- Room setup, catering coordination, and guest reception
- Assist with workspace and parking allocation.
- Monitor office maintenance needs and follow up on repairs proactively.
- Handle incoming and outgoing mail and courier services, including certified/legal documents coordination.
- Support agendas and scheduling for leadership meetings.
- Coordinate travel and expenses for selected leadership members.
- Build strong relationships with regional counterparts to facilitate coordination.
Visa requires at least 3 days in office, expectations of these days will be confirmed by your Hiring Manager.
Qualifications
Basic Qualifications:
- Associate: Minimum of 6 months of work experience or a Bachelor's Degree
Preferred Qualifications:
- Associate: 2 or more years of work experience
- Bachelor’s degree or equivalent professional experience.
- Minimum 3–5 years of experience in Executive Assistant, Administrative, or similar roles in a fast-paced, international environment.
- Fluent in Spanish and English (both written and spoken).
- Strong organizational and prioritization skills with high attention to detail.
- Ability to manage multiple tasks and stakeholders simultaneously with a proactive mindset.
- Excellent interpersonal and communication skills, with a service-oriented attitude.
- High level of discretion and professionalism.
- Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
- Key Competencies
- Proactivity and problem-solving mindset
- Strong sense of ownership and accountability
- Flexibility and adaptability in a dynamic environment
- Strong stakeholder management skills
- Positive attitude and team player approach
Visa is an EEO Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.