Executive Assistant to Asia Regional Leader

Company:

Description:

We are seeking a talented individual to join our Executive Assistant at Marsh. This role will be based in our Pavilion Damansara Corporate Towers, Kuala Lumpur office. This is a hybrid role that has a requirement of working as per respective team's arrangement.

Job Summary:

Provides proactive executive and administrative support to multiple leaders by managing calendars, travel, meetings, and office operations to ensure smooth, efficient regional business support.

We will count on you to:

• Deliver effective, proactive calendar management – organize, adjust and communicating short- and long-term schedule requirements.

• Meeting and event planning, scheduling and coordination of logistics.  Support leader with meeting logistics, agenda setting and prioritization of issues.

• Manage travel arrangements, bookings, and expense reporting.

• Maintain confidentiality and exercise discretion when handling sensitive information in compliance with internal standards and policies.

• Understand general business models, key business partners and objectives of meetings & events.

• Analyze administrative problems and communicate effective solutions.

• Coordinate with other teams for onsite office support and hospitality requirements as necessary.

What you need to have:

• Bachelor’s Degree or Diploma in any field

• 3 - 5+ years of experience supporting senior executives, preferably in regional or multi-country environments (C-suite or regional leadership exposure is an advantage). Experience in calendar and travel management, expense reporting, regional coordination, event planning, and onboarding support.

• Excellent organizational and time management skills, track record of consistently meeting deadlines

• Fluency in English, Malay, and Mandarin is essential to support the specific region

• Advanced Microsoft Office skills: highly proficient in Excel and PowerPoint with a willingness to learn new software tools

• Team player, able to work well with multiple stakeholders and build rapport in a fast-paced environment

• High level of integrity, independent and committed with high level of initiative

What makes you stand out:

• Previous experience supporting global teams and working within large firms Excellent

• Coordination skills and ability to work with multiple stakeholder

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.

• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.

• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.